Updated April 2025

Procedure to guide the MCLL “Little League”tournament process for: (i) creation of Tournament Committee; (ii) determination of which tournament divisions to field a team; (iii) selection of head coaches; and (iv) selection of players. 

This Procedure applies to baseball and softball 8/9/10 (10u), 9/10/11 (11u) and 10/11/12 (12u), Intermediates, Juniors and Seniors Little League tournament teams.

1. Tournament committee formation

   1. A tournament committee shall be formed to oversee the tournament team formation process (the “Committee”). 

   2. The President will propose members of the Committee, which will include at least the following members of the Board: the President and Player Agents. The President can propose additional Committee members as desired.  

   3. The President will notify the Board of Directors of the Committee members for ratification at the April Board meeting.

2. Determination of which tournament teams to field  

   1. The Committee will review the player demographics, attend a number of games during April and early May, inquire of the other age commissioners as to what they think of the skill level in their division’s to then meet and assess all of that data prior to the May MCLL Board meeting.  

   2. No later than April 30 of each year the Committee will send out an email to all eligible registered players providing them the opportunity to “opt-in” for consideration for tournament team consideration.  Players will be provided no less than two weeks to “opt-in.” 

   3. Based on the population of registered players and availability and the Committees observations, the Tournament Committee shall recommend to the board the Little League divisions in which to field a team at the May board meeting.

3. Selection of tournament team managers and assistant coaches

   1. 8-9-10 Year-Old Division: The manager and coach(es) shall be regular season team managers and/or coaches from the AAA or AAAA Minor League Divisions or Little League (Major) Division.

   2. 9-10-11-Year-Old Division: The manager and coach(es) shall be regular season team managers and/or coaches from the AAA or AAAA Minor League Divisions or Little League (Major) Division.

   3. Little League (Major, 10-11-12): The manager and coach(es) shall be regular season team managers and/ or coaches from the Little League (Major) Division or Intermediate (50-70) Baseball Division.

   4. Intermediate (50/70) Division: The manager and coach(es) shall be regular season team managers and/or coaches from the Little League Baseball (Major) Division or Intermediate (50-70) Baseball Division.

   5. Junior Division: The manager and coach(es) shall be regular season team managers and/ or coaches from the Junior Division or Senior Division.

   6. Senior Division: The manager and coach(es) shall be regular season team managers and/ or coaches from the Junior Division or Senior Division.

   7. Using the following process the Committee will recommend tournament team coaches to the Board for affirmation.

      1. No later than April 30 the Majors Commissioner(s) and, as deemed necessary by the Tournament Committee, Minors AAAA and AAA Commissioner(s), will ask for interested coaches to submit their name for consideration.

      2. These candidates will be reviewed and, if necessary, interviews held.

      3. The Committee must believe that the individual would represent the league well and uphold the mission and ideals of Little League.

      4. The Committee will seek to place at least one Assistant Coach from a team other than the Manager’s (same division if required to do so) so that the Manager has more information of the strengths and experiences of players that are not from their team.

      5. The Committee should first select a Manager and then, in consultation with the Manager select Assistant Coaches.

      6. The Committee will use the information gathered to present to the Board at the May Board Meeting for approval, the slate of Tournament team managers and assistant coaches for approval.

4. Selection of tournament team players

   1. Players are selected by a combination of a ballot system and tryouts, which is the recommended Little League method.

   2. Tournament team candidates should be selected upon their playing ability and eligibility. The roster should include sufficient pitching strength to meet tournament schedules.

   3. The playing rules for the LL Tournament are slightly different and when you are building each team you need to take into consideration many factors including your pitching and catching depth, speed, hitting capabilities, etc.  That said, the Manager needs to be able to balance out the roster to alleviate as many possible weaknesses as possible.  This is the only time of the year that winning takes precedence, albeit in a sportsmanlike manner.

   4. Rules also require that players can only be assigned to one tournament team, based on their league age, unless the team they are assigned is eliminated from play and they are eligible to play for another. If a player is selected to more than one team the player will determine which team the player plays on.

   5. Players need to be available and eligible to play in the LL Tournament. Players must have played in 60% of their teams regular season games (or any other number designated by LLI) to be eligible to play in tournament games.

   6. If there are sufficient quality players in Majors to field a team, then players in Majors get preference to players in the AAAA Minors Division since they have been exposed to a higher level of competition and thus should be in a better position to develop during the season. Similarly, players in AAAA Minors Division have preference over players in the AAA Minors Division. If there are not sufficient players at the Majors level to field a quality team then AAAA players and AAA players may be considered.  

   7. The overall goal is for the process to be fair and as impartial as possible so that every player has an opportunity to be selected for the tournament team.  The next goal is to build the best teams possible so that the league hopefully performs well in the tournaments.  

      1. The recommended process for building teams is that the Little League team (10-12) is constructed first, followed by the 8-10 team and then the 9-11 team.  This order is preferable since top 11's may be on the 10-12 team and the top 10's should stay at the lower age group when possible.  

      2. The tournament committee will adopt a process to build Intermediates, Juniors and Seniors teams (as applicable). 

   8. Season Statistics

      1. We recommend that all teams in AAA Minors and up use Game Changer (or another scoring app that MCLL may identify) so that statistics are available for consideration in the balloting process.  

   9. Coaches Meeting

      1. All Coaches at the Majors level (and if necessary AAAA and AAA Minors level) and up should hold a meeting prior on a Division by Division basis prior to the coaches vote to discuss players and observations.  This meeting is merely for exchanging information, it is not for the Commissioner or any other person to instruct coaches to vote for certain players. 

   10. Coaches Vote

       1. The League Administrator/Information Officer and/or Player Agent will assemble the player registration data to determine which players are eligible for which Tournament Team based on those that opted-in for consideration, age and sorted by division.  Once completed, the data will be sent out to the Managers and all registered Assistant Coaches in that division for them to select the top 9 players for each age grouping.  

          1. The coaches should receive guidance to select the players that they feel are the best players in that age group regardless of what team that they play on.  This process should be repeated for each age group presented for that division.

       2. Since the Manager for each team is typically there more than Assistant Coaches, the Manager’s vote counts double.  Therefore, each team has up to 4 votes at each age group.  

       3. Votes will be tallied by League Administrator/Information Officer and/or Player Agents.  The top 9 players with at least 50% of the vote will be reviewed by the Committee to verify that it accurately represents the top players for each age group.  Upon a majority vote of the Committee, those players will be selected to the Tournament Team for their age level. 

          1. If more than 9 players receive 50% of the vote, the 9 players with the highest percentage will be selected.  

          2. In the event of a tie for the 9th player spot, the Committee will conduct a majority vote to decide who gets the final spot(s).

          3. If less than 9 players in the Majors Division receive 50% of the vote, then the Committee may consider players from the AAAA Minors Division who received 50% of the vote. If less than 9 players in both the Majors and AAAA Divisions received less than 50% of the vote, then players in the AAA Minors Division may be considered (there is currently no AAAA Minors Division for softball and so selecting from AAA is more likely to occur in softball). 

       4. The Committee will also request the top players for each age group selected through the voting process attend tryouts to help the Committee confirm their selection accurately reflects their ability.

   11. Discretionary Players

       1. The Manager of the Tournament Team will then hold a tryout to select the remaining players for the team to balance out the capabilities of the team.  A team will consist of at least 12 players.  A team may have up to 15 players.  The precise number of players on the team will vary from year to year depending on the skills of the individual players, needs of the team, and preference of the manager.  

       2. The Manager’s selections will then be provided to the Committee to make sure that the logic used in their selection makes sense and appears to be fair.  

       3. If the Committee feels that process has not been followed, then they can reject some or all of the Manager’s choices.  However, if the candidates are reasonable but there is a difference of opinion or a preference for one player over another then the Manager’s selections will stand.   

       4. If the Manager of that team is also a Committee member then that person will not vote on the fairness of his/her selections.

   12. Availability

       1. After the Committee has approved the selections, the Player Agent/Manager will contact the players to make sure that they are available for the LL tournament and gather all of the required paperwork.  The Manager/Player Agent needs to be clear with the player's parents that the team has not been formed yet and that it is only a call to confirm a player's availability.  

       2. The Manager will not announce any Tournament selections until after the appropriate LL timeframe.  If a player will not be available then the Manager needs to nominate an additional player through the Discretionary Players process above.

   13. Vote Tallies

       1. Final vote tallies will not be disclosed to anyone outside the Board of Directors or members of the Committee unless otherwise authorized by the Board of Directors.